Administrative Coordinator, Box Office Manager, FOH Associate
ADMINISTRATIVE COORDINATOR The Vail Jazz Foundation, Inc. Open Position: Administrative Coordinator Reports to Education and Events Manager Part-Time Permanent, 24- 32 hours per week Vail Jazz produces summer and winter music festivals and award-winning educational programs serving national and local communities. The Team Culture: The team at Vail Jazz is a tight group of passionate individuals with diverse experiences and interests working together toward the mission. We depend on each other and are looking for a teammate that shares our commitment to the following: - Energized collaboration - Work hard and have fun - No job too small The Job: The Administrative Coordinator role assists the management team with day-to-day administrative activities. Duties: - Bookkeeping (posting checks, paying invoices, recording debits and credits, etc.) - Front Office Administration (renewing annual registrations and filings, checking mail, tax preparation support, answering phone calls, responding to emails and voicemails, office vendor support, etc.) - Manage overall office organization – (Basic cleanliness and organization - Supplies, printing materials, trash, technology, order, restock and replenish – pens, pencils, paper clips, post-it notes etc.) - Database Administration ( entering customer information, editing duplicate accounts, etc.) - Ticket sales ( process ticket orders, qualify orders, print tickets/door lists, print seat labels) - Volunteer support (volunteer engagement, communications, scheduling, name tags, etc.) - Other related duties as assigned by Managers Requirements - 2+ years experience in customer service-related fields preferred. - Comfort with various technologies, including GoogleApps, Salesforce.com, Microsoft Office, and POS …Systems. - Ability to work in Minturn office location during normal business hours. Skills - Strong writing, speaking, and interpersonal skills to communicate effectively. - Organizational skills. Ability to self-manage and stay the course. - Strong work ethic, flexibility, and a hands-on approach to responsibility. Compensation and Benefits: - Part-time, up to 32 hours per week, flexible schedule. - Hourly pay range: $25-$28/hr depending on experience. - Benefits outlined in Employee Handbook
BOX OFFICE MANAGER Open Position: Box Office Manager- Seasonal Compensation and Schedule: Venue Locations vary in Lionshead and Vail Villages - $30 per hour, part time seasonal - Sunday afternoon/evenings, 3 pm-8 pm, July 9th- 30th - Thursday afternoon/evenings, 1 pm-9 pm, July 13-Aug 24th - Labor Day Weekend, afternoon 8/31- 9/4 (5 Days, hourly schedule TBD) The Job: The Box Office Manager is responsible for overseeing all on-site box office and merchandise activity as well as managing show day volunteers. Duties: - Lead setup/breakdown of box office tent and merchandise. - Keep detailed pack lists for venue setup. - Manage FOH Associate schedules and on site duties. - Manage volunteer activity on performance days - Oversee and support merchandise and ticket sales on-site. - Keep track of inventory, count in and out all merchandise sales. - Be the main point of contact for patrons when they have questions related to front of house operations. Experience: - Retail or customer service experience. - Experience in a management position. Skills - Strong speaking and interpersonal skills to communicate with patrons and staff effectively - Organizational skills. Ability to keep track of sales and organize your station effectively. - Computer skills, competent with POS systems - Ability to problem solve Applications will be accepted until May 19th Interviews will be conducted on May 22nd and 23rd in our Minturn Office
FOH Associate Compensation and Schedule: Venue Locations vary in Lionshead and Vail Villages - $20- 25 per hour, part time seasonal - Sunday afternoon/evenings, 3pm-8pm, July 9th- 30th - Thursday afternoon/evenings, 1 pm-9 pm, July 13-Aug 24th - Labor Day Weekend, afternoon 8/31- 9/4 (5 Days, hourly schedule TBD) The Job: The FOH Associate role is responsible for all on-site box office and merchandise sales. They will be stationed at all ticketable events. Duties: - Assist with setup/breakdown of box office tent and merchandise. - Sell merchandise and/or tickets to patrons. - Keep track of inventory. - Be a friendly face for Vail Jazz Patrons to interact with. Skills - Strong speaking and interpersonal skills to communicate with patrons effectively - Organizational skills. Ability to keep track of sales and organize your station effectively. - Computer skills, competent with POS systems - Ability to problem solve
The Vail Jazz Foundation is an Equal Opportunity Employer, our organization agrees not to discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, or age. In other words, an Equal Employment Opportunity is given to everyone when they’re considered for various employment decisions and receive fair, unbiased treatment in the workplace.