Front Desk Project Manager

Colorado Rocky Mountain School   Carbondale, CO   Full-time     Office/Clerical
Posted on July 9, 2024

The Colorado Rocky Mountain School (CRMS) is a college-preparatory independent high school located thirty miles northwest of Aspen in the mountains of western Colorado. CRMS’s average enrollment is 175 students in grades 9-12 from various countries. Key to the underpinnings of our progressive and experiential program is close faculty-student relationships and a skill-based academic curriculum balanced with outdoor activities that challenge young people to develop skills, judgment, responsibility, as well as a service ethic. Also significant are tasks related to daily life and the well being of the community. Our balanced curriculum of rigorous college-preparatory courses, wilderness education, and service learning, all in a residential setting, allows students to cultivate academic excellence, critical thinking, and community-mindedness.

The Front Desk Project Manager duties consist of the following main functions:

- Perform assignments and various projects for the Leadership Team at the direction of the Head of School
- Meets weekly with the head of school to review progress on projects and priorities.
- Welcome and sign-in visitors, answer and direct all phone calls from the school’s main number.
- Maintain student attendance database and tracking of students on restriction. (Works closely and reports to Dean of Students for attendance and restriction issues).
- Compile weekend dorm checklist, final restriction list & weekend night study list.
- Oversee student household jobs of administrative common areas (kitchen, bathroom, main entrance, and copy room).

Essential Duties – Cyclical/Annual:

- Accreditation: Main point person for accreditation cycles, includes tracking and implementation of major recommendations.
- Calendar: serve as point person for all calendars, events, and ensure recognition of notable dates and holidays.
- HR Support (in coordination with Human Resources): Posting of job positions, scheduling remote and on campus interviews, assist with the onboarding of new employees.
- Student Travel: Coordinate and assist with student campus arrivals and departures.
- Primary contact and host for approved campus use by outside groups.

Essential Duties - Weekly:

- Welcome and sign-in visitors, maintaining an atmosphere of warmth, competency, and order.
- Weekly email sent out to students with missed classes the previous week.
- Weekly email to students and advisors placed on restriction, including DC letters to students, advisors, and Dean of Students.
-  Meet with students to discuss attendance issues.
- Entering of day student absences and correction of all student absences upon notification of errors from teachers.
- Enter and maintain updated student contact information on school’s database system.
- Order and stock Welcome Center office supplies with budget support from the Business Office.
- Maintain Welcome Center, kitchen, bathroom, copy room, and recycling areas with support from Housekeeping staff.
- Maintain office equipment including, phone system, copier equipment, fax machine with support from Technology Department. Schedule shredding pickup.
- Prepare all Fed Ex shipping labels.

Other Duties:

- Prepare internal mailboxes for students and faculty
- Pass out OTC meds as delegated by the Director of Health Services.
- Hand out and track issuance and return of student dorm room keys
- Manage and maintain teaching/administrative supplies and materials located in the Welcome Center.
- Other projects and reports as requested from time to time, including support during trustee meetings and gatherings.

Required Experience:

- Two (2) years office/clerical experience desired.
- Proficiency with Windows operating system, Microsoft Office (e.g. Word, Excel), and email communication.
- Employment conditional on satisfactory completion of background check including criminal and motor vehicle.
- Strong verbal and writing skills in the English language required. Proficiency in more than one language preferred.

Other Requirements: Ability to deal with the public is critical. Must be personable, a self-starter, willing to learn and well-organized individual.

Safety Hazards of the Job: General office working conditions including sitting for extended periods and occasional lifting and carrying of objects weighing up to 50 lbs.

Nothing in this job description restricts the ability of CRMS to assign, reassign, or eliminate duties and responsibilities of this job either orally or in writing. You may be asked by supervisors or managers to perform other instructions and duties.  The job description is not a contract for employment.

Compensation: The position is full-time and non-exempt. Salary range is $23-$26 per hour, plus benefits.

To apply: Please complete the CRMS Employment Application. Send this along with a resume and a cover letter via email to employment @ crms.org. CRMS is an equal opportunity employer.