Vice President Education/Programming

Aspen Historical Society seeks a Vice President, Education/Programming with experience in team leadership, program oversight, adult and youth education, community events, administrative functions. Full time manage­ment-level position in a fun, interesting work­place. Health insurance and retirement plan. 

The Vice President of Education and Programs participates as part of the AHS management team. It is currently a diverse position encompassing oversight of all programming, adult and youth education, and non-development events. It also includes museum theatre performances, as well as budgeting and some in-house bookkeeping and human resources functions. This is a unique opportunity to assess and potentially adjust the structure and function of the department.

We seek a dedicated, friendly, and team-oriented person who is excited by working for a high-profile and dynamic community organization. We are looking for someone with strong community relationships who enjoys working with a diverse group of constituents. Our culture is collegial and creative with high professional standards. A passion for education, museums, and history is a must.

Candidates who do not have all the experience listed below should nonetheless apply if they feel they are a good match for the position. There will be opportunity to restructure the role and department to best meet the responsibilities.  

Preferred Qualifications

• Knowledge of and enthusiasm for history and museums.
• Experience in education, tour guiding, or theatre.
• Strong community relationships.
• Strong connection to the local Spanish-speaking community and fluency in Spanish.
• A self-starter who is very organized and likes interacting with the public.
• Management experience, adept at working with people and conflict resolution.
• Experience with creating and managing budgets.
• Willingness to work non-traditional hours for programs, special events, and museum hours.
• Proficiency with QuickBooks.
• Knowledge of program management software (such as Altru, Past Perfect, Raiser’s Edge, or Neon).

General Responsibilities

• Managing the Education/Program budget.
• Hiring and managing education and program staff.
• Planning and executing special events, working collaboratively across departments to create a unified plan.
• Spearheading the creation of annual budgets with input from management team.
• Participate in planning for the new snowsports history museum at the Aspen Mountain Lift One base area.

Education Team Leader Responsibilities

• Ongoing development of detailed knowledge of local history.
• Develop annual education schedule and offerings and oversee implementation.
• Update contact lists of teachers annually.
• Schedule all field trips and school visits.
• Schedule, staff, and facilitate “Characters of Aspen” program.
• Collaborate with teachers to develop new programs that meet their needs.
• Oversee Playing with the Past programming and scheduling.
• Schedule and facilitate all Ute programming with local tribal member.
• Oversee community staff trainings with various hotels, outfitters, governmental entities, and nonprofits.

Program Team Leader Responsibilities

• Develop annual program and tour schedules and oversee implementation.
• Develop, lead, and train new tours and programs with interpretive team as needed.
• Schedule, staff, and invoice all private tours.
• Supervise and schedule docent staff.
• Manage internship program, including hiring process, training, scheduling, and supervision.
• Obtain and maintain certification and membership in National Association for Interpretation (NAI).
• Manage NAI memberships annually.
• Prepare event permits and liquor license applications.
• Review program income and budget.
• Manage invoicing for summer usage in Ashcroft by third parties.
• Train staff on all walking, docent, and custom/private tours.
• Plan, execute, and participate in museum theatre performances.
• Order and maintain costumes.
• Review site maintenance requirements and plan for operational needs for budgeting.
• Track all attendance numbers.
• Engage in continuing education.
• Configure all tours and programs in reservation/ticketing database.
• Help with public space upkeep/maintenance.
• Schedule housekeeper for Wheeler/Stallard Museum and Archives.

HR Responsibilities

• Manage a staff of up to 12 full- and part-time employees, depending on season.
• Prepare and complete intern and department new-hire paperwork.
• Distribute background check information for department new-hires.
• Review employee handbook with all interns and department new-hires.
• Review HSA and health insurance invoices monthly.

Bookkeeping Responsibilities

• Review budget monthly.
• Assist in annual financial audit or review.
• Prepare monthly reports for education/programming.
• Prepare monthly financial reports for Board of Trustees.
• Payroll recording in QuickBooks semi-monthly.
• Make and record HSA deposit semi-monthly.
• Record retirement plan deposits semi-monthly.
• Make and record Aflac payment monthly.
• Record investment account income in QuickBooks monthly.
• Review and generate QuickBooks reports for other staff members as requested.
• Annual budget planning and tracking with management team, prepare spreadsheet with QuickBooks actuals, and set up monthly budget in QuickBooks.
• Review and clean up QuickBooks entries for consistency.
• Review all deposits and enter in QuickBooks.
• Code invoices and charges, pay bills, generate accounts payable checks, and record all in QuickBooks weekly.
• Reconcile bank and credit card statements monthly.
• Direct and provide support to outside bookkeepers.

Development Responsibilities

• Research, write, and submit education/programming grants.
• Provide supporting information for other grants.
• Assist with donor recognition and other cultivation events.

Marketing Responsibilities

• Review programming/event marketing materials for accuracy.
• Deliver program schedule seasonally to marketing director.
• Represent AHS at marketing functions, as needed.