Vice President, Finance & Accounting

JOB SUMMARY:

The Vice President, Finance & Accounting (VP-F&A) provides enterprise financial leadership to APIC, a 501(c) 3 tax-exempt organization, and its subsidiaries. Ensures the financial health of the enterprise by promoting excellence in finance and accounting. The VP-F&A prepares monthly financial reports, manages the organization’s investment portfolio, conducts regular financial forecasting and planning, and leads the annual budget process. This position serves as a staff liaison for the Finance and Audit Committees and serves on the 401(k) Committee. This position has both direct and indirect reports within the Finance & Accounting Department and serves as a member of the Advisory Team for the CEO.

This leadership role reflects the key accountabilities of an APIC leader – embodies leadership qualities, drives high performance & engagement, builds effective systems & processes, and has a growth mindset. In addition, the VP-F&A exemplifies APIC’s staff core values of Ownership, Unity, and Commitment.

MAJOR DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Weight

Essential Functions

1.

50%

Strategic Financial Leadership:

• Provides leadership through acting as a strategic business partner to the senior leadership team and subsidiaries.
• Assesses and evaluates financial performance of the organization on long-term operational goals, budgets and forecasts.
• Provides insight and recommendations to both short-term and long-term growth plans of the organization.
• Creates and establishes yearly financial objectives that align with the organization's plan for growth and expansion.
• Communicates, engages, and interacts with SVP, CEO, the senior leadership team, and attends board of director meetings.
• Develops and implements financial strategies, policies, and procedures to optimize the organization's financial performance.
• Oversees the budgeting process, ensuring accurate and timely financial forecasting, and monitoring financial performance against targets.
• Provides financial analysis and recommendations to aid in decision-making processes, including investment opportunities, cost-benefit analysis, and financial risks.
• Leads the financial planning and reporting processes, including the preparation of financial statements, profitability analysis, and financial performance reports for senior management and the board of directors.
• Implements policies, procedures, and processes. Promotes and models compliance.

2

35%

Financial Management Analysis, Budgeting and Forecasting:

• Leads the development of APIC’s annual budget and coordinates with subsidiaries accordingly.
  1. Develops and maintains monthly operating budget and annual operating budget.
  2. Develops and maintains three-year outlook and budget projections/forecasting.
• Provides and presents monthly financial reports including monthly net revenue by program, forecast vs. budget by program, and cash flow.
• Reviews and analyzes monthly financial results and provides recommendations.
• Identifies, develops, and executes analysis of business initiatives, program, and product launches, and/or new service offerings.
• Provides oversight for creation of reports, software implementation and tools for budgeting and forecasting.
• Oversees service finance areas and relationships to ensure quality services and efficiencies through standard operating procedures.
• Manages cash flow planning process and ensure funds availability.
• Oversees cash, investments and asset management in accordance with board approved Investment Policy.
• Explores new investment opportunities and provides recommendations on potential returns and risks.
• Maintains excellent banking relationships and strategic alliances with vendors and business partners.
• Utilizes forward-looking models and activity-based analyses to provide financial insight into the organization's plans and operating budgets.
• Engages and provides management support to the Finance Committee and the Audit Committee including quarterly meetings to present financial statements and discuss financial activity, position, and cash flow as well as investment performance and outlook.
• Leads audit firm selection process. Oversees external auditors, manages preparation process, and provides support to accounting staff and Audit Committee.
• Develops, implements, and enforces financial/accounting policies and procedures.
• Oversees the timely and accurate preparation and communication of monthly, quarterly, and annual financial statements.
• Oversees month-end close process including review of general ledger accounts, balance sheet accounts, personnel time allocation, and overhead cost allocation. Promotes constant review of procedures and quality improvement to eliminate inefficiencies.
• Ensures timeliness and accuracy of financial and management reporting of data for grants and other external funding.
• Reviews and ensures application of appropriate internal controls and compliance with policy and procedures.
• Oversees the preparation and timely filing of all local, state and federal tax returns.
• Works with the SVP – Administration to develop and exercise organization disaster recovery and business continuity plans.
• Actively monitor and measure operational progress and goal achievement.
• Manages enterprise banking relationships and primary contract for bank wire transfers.
• Provides bi-weekly payroll audits and support to the HR team as needed.

4

10%

Contracts Management:

• Manages APIC’s contract management process
• Negotiates contracts on behalf of APIC and it’s subsidiaries, as needed.
• Works with legal to ensure contracts are compliant with APIC guidelines and are executed in a timely manner.
• Services as the primary administrator for APIC’s contract management system and conducts regular training with users of the system.

5

5%

Leadership:

• Promotes a culture of quality and exceptional customer service as internal service providers to the organization. Mentors and develops the team.
• Oversees the accounting department to ensure proper functioning of all systems, policies, procedures, and organizational readiness.
• Actively monitors and measures operational progress and goal achievement for the Finance/Accounting team.
• Hires, develops, and manages accounting staff and resources.
• Conducts regularly scheduled meetings with the Department and direct reports.
• Completes all reviews and timesheets within prescribed deadlines.

0%

Other non-essential duties as assigned

KNOWLEDGE & SKILLS:

Education/Experience:

• BS or BA or equivalent experience. A master’s degree is highly preferred.
• CPA required.
• Minimum of 15 years of related experience.
• 15 years of progressive leadership experience required.
• Previous business development experience for an association is a plus but not required.

Knowledge, Skills, and Abilities:

• Advanced knowledge of negotiating contracts / contracts administration.
• Advanced skillset with Intacct financial accounting system.
• Intermediate knowledge of Bill.com, Divy.com, and FloQast is a plus.
• Results oriented - ability to move new business from the prospecting into implementation.
• Ability to develop, maintain, and manage a robust pipeline of new business opportunities.
• Effective communication skills – written, oral, and presentation.
• Proven negotiation skills
• Must have the ability to perform complex analytics, identify trend analyses and interpret data, driving business recommendations.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Project management and organizational skills that reflect ability to perform and prioritize multiple projects/tasks seamlessly with excellent attention to detail.
• Self-management: Sets well-defined and realistic goals; takes initiative, monitors progress, and is motivated to achieve; manages own time and is able to successfully juggle multiple and/or competing priorities in an efficient and effective manner.
• Proven ability to lead a team of direct and indirect reports.
• Ability to work individually and as part of a team
• Working knowledge and proficiency with Microsoft Office products (Outlook, PowerPoint, Word, Excel, SharePoint, Teams) and database management systems.
• Experience with Fonteva and FloQast a plus but not required.

TRAVEL:

• Position will require approximately up to 5% travel; nights and weekends included.

TELEWORK:

• Well-qualified remote candidates considered, DC metro local area candidates preferred
• Position may telework up to 3 days per week if local
• 2 days per week in office at APIC HQ required if local

ADA REQUIREMENTS:

Reasonable accommodations may be made to successfully perform the essential functions of this job

Physical Requirements:

Performs primarily sedentary work with limited physical exertion and occasional lifting of up to 10 lbs. Must be capable of climbing/descending stairs in emergency situations. Must be able to operate routine office equipment including CRTs, PCs, telephones, copiers, and calculators. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of regular, reliable, and timely attendance.

Working Conditions:

Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise.

Mental and/or Emotional Requirements:

Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. Must be able to read and carry out various written instructions and follow verbal instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside the organization. Demonstrate highest levels of member service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters.