Property Manager

Responsibilities:

Financial Management

• Establish and administer estimated/actual pass-through expenses to include estimates, reconciliations, and frequent reforecasting
• Perform and/or monitor collections and coordinate default proceedings.
• Prepare financial reports, reforecast, cash flow/distribution or other analysis for managed property as specified in respective management agreement
• Prepare annual operating budget for property and assist in preparation of capital budget
• Coordinate real estate tax review process for managed property, including submittal of required forms and payment of all jurisdictional taxes by specified deadlines
• Perform lease administration duties including preparing vacant space for lease, verifying lease data and keep abreast of leasing activity
• Establish A/R and A/P guidelines, track performance and monitor recovery process

Personnel and Business Management

• Assist in the pursuit of new business and/or growth of existing
• Participate in industry specific professional and community organizations
• Perform various personnel functions including overseeing staffing needs; employee development, training, and evaluation
• Provide consistent communication/follow up to tenants and owner representatives to ensure solid, reliable relationships
• Maintain excellent internal relationships with property managers, operations managers, property administrators, accountants, security, engineering staff.
• Maintain excellent external relationships with tenants, vendors, owners, leasing agents, brokers
• Exhibit leadership in all aspects of the business
• Promote staff development

Maintenance Management

• Conduct routine thorough, on-site property inspections to prevent/identify problems and coordinate with engineering team
• Ensure adherence to Lincoln specific policies and procedures
• Help direct and oversee construction efforts encompassing tenant build outs and building improvements
• Evaluate service contract requirements, prepare specs, bid, negotiate and manage vendor contracts as directed. Adhere to Lincoln preferred vendor programs
• Ensure safety guidelines are met

Risk Management/Legal

• Coordinate insurance requirements for property (tenants) and associated vendors/suppliers

General

• Excellent and professional communication, customer service/responsiveness, dependability, teamwork, decision-making, problem-solving, initiative and independent action, manage change and improvement, professional impression
• Consistent, purposeful and meaningful internal communication with supervisors in conjunction with the smooth operations of all facets of the business

Essential Skills Abilities, Knowledge and Experience:

• Five years' work in property management is required. Must have good knowledge of commercial real estate including a broad understanding of accounting, building maintenance, finance, leasing, legal, marketing, construction, and tenant relations
• Proficiency in Microsoft Suite (Word, Excel, Outlook, and PowerPoint) is required
• Ability to analyze and synopsize a monthly financial statement and prepare detailed budgets and operating forecasts. Ability to note deviations from financial plan, determine causes and to provide recommendations to the owner on needed action plans
• Strong written and verbal communications skills. Ability to understand and carry out industry specific written and oral direction. Positive, innovative approach to problem solving. Presents ideas in a clear, concise, understandable, and organized manner; negotiate, persuade, and modify opinion to reach the goals/objectives of the organization
• Ability to exercise judgment and discretion is critical to success. Must be professional at setting priorities and coping with competing demands
• Excellent time-management and general organization skills
• Previous supervisory experience is preferred
• Neat, professional appearance.