Executive Assistant Office Manager

Reports to: Business Office Team

The Executive Assistant Office Manager performs various administrative tasks to assist the Business Office, Managing Director, and General Manager at MOLLIE Aspen.

Job Location: Aspen, CO

Start Date: ASAP

Employment Type: Full Time, Non-Exempt

Schedule: Monday-Friday

Category: Administrative

Wage Range: $25- $29 per hour

• Responsibilities:
• Assist Company Owners, Managing Director and General Manager at MOLLIE Aspen as directed with routine administrative tasks.
• Serve as the first point of contact for the corporate office.
• Assist staff in preparing, compiling, and disseminating various reports, project updates, statistical information, and correspondence.
• Assist with data input and maintenance of various software programs.
• Assist with organizing and setting up special events or meetings.
• Maintain current filing and organization of all documents and implement new systems to increase productivity.
• Organize business and other licenses and assist in preparation for renewals.
• Ensure the corporate office is stocked with necessary supplies and maintain office equipment.
• Collect mail from property and business offices.
• Research, compile, summarize, and maintain informational and statistical data and materials.
• Maintain accounts payable records, updating databases to reflect changes including coding and data entry.
• Accounts receivable: prepare bank deposits.
• Updating, tracking, and entering expense reports.
• Assist in preparation of financial statements and reports.
• Maintain accurate digital and physical financial records.
• Solve basic business problems or accomplish day to day office tasks.
• Assist with the various housing projects, tenants, furniture, scheduling staffing, etc. assigned by ownership.
• Coordinate and schedule various business logistics, meetings, events, and other assigned tasks.
• Additional projects as required.

Physical Demands:

• Must be able to lift, push and pull a minimum of 50 lbs.
• Must be able to stand for long periods, kneel and squat.
• Must be able to walk up and down stairways.

Education and Experience:

• College degree preferred.
• Proficiency in Microsoft Office including excel, word, outlook, PowerPoint.
• Previous administrative work experience a plus but not required.
• High level of attention to detail preferred.
• Ability to work in a fast-paced environment.
• Ability to multi-task and prioritize responsibilities.
• Professional and friendly demeanor at all times.
• Self-started and self-motivated to get tasks done.

Benefits:

• Annual and Seasonal Bonus Opportunities
• Medical/Dental/Vision
• Employee Assistance Program
• Hotel Discounts
• Tuition Assistance
• IRA Retirement Plan
• Paid Vacation, Sick and Volunteer Days
• Employee Incentive Programs
• Bus Passes Included

For more information, contact:

• jobs@haymaxhotels.com
• 970.544.4190

HayMax Hotels is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.